Terms & Conditions

General Conditions of Hire

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1. The hire period shall be between the hours and days stated on the form headed “Confirmation of Use and Final Receipt” issued by the Bookings Secretary on behalf of the Management Committee and The Trustees of the hostel.

2. The hirer undertakes that the hire period will not be exceeded.

3. In the event of the hire period being exceeded, the hirer accepts that there will be an additional charge which may include compensation payable to other hirers who have been inconvenienced.

4. During the hire period, the hirer and party leader will be jointly and severally responsible for any damage to the hostel or its fitments and fittings (excepting fair wear and tear) and shall indemnify the Management Committee from all or any cost of repair or replacement, wholly or partially, caused by such damage.

5. The hirer and party leader will ensure that all members of their party observe the hostel rules at all times and act accordingly.

6. Neither the Trustees nor the Management Committee, its officers and members, shall be responsible or liable at law for any of the following:

   • the failure of any or all of the services at the hostel, whether water, electricity, gas, fuel oil or drains.

   • any loss or damage whatsoever that occurs within the hostel, save for death or bodily injury caused by the negligence of the Trustees, the Committee, its officers or agents.

   • any activities undertaken by user groups who have no insurance cover for such activities.

7. Neither the Trustees nor the Committee nor its officers or agents shall owe any duty of care towards any persons in their pursuance of any outdoor activity whatsoever and will not be responsible for any loss or damage suffered thereby.

8. Both the hirer and the party leader will take all reasonable steps to ensure the safety, at all times, of any persons using the hostel during the period of hire. This includes any period of time when users are on the premises before or after the hours agreed at the time of booking.

9. The total cost of hire will normally be paid in two parts. It is a condition of the acceptance of the booking that the hirer pay a specified deposit within 10 days of the booking; failing this, the booking will be deemed null and void. The balance must be paid no later than five weeks before the arrival date. If the balance is not paid by that date, the booking will be treated as cancelled and the deposit will be forfeited. If the booking is cancelled within five weeks of the arrival date, all payments made will also be forfeited.

10. Provisional bookings may be made through the booking request form but are confirmed only after a completed booking form and deposit have been received. These should reach the Bookings Secretary within 10 days of their initial booking enquiry.

11. The Bookings Secretary, Trustees and Committee reserve the right to refuse to accept any particular booking without explanation.

12. Deposits for weekends and other short bookings are £100 and £250 for bookings of 7 nights or more. Bookings deposits are non-refundable.

13. Charges are for exclusive use of all facilities. Hirers will be held responsible for damage/breakages and additional cleaning.

14. Both the hirer and leader must be responsible adults who accept the “conditions” given above for the full period of their booking.